Required Level : Lite
Required Version : 3.00 or later
In theory TNA should be a trivial exercise. The employee arrives
at work, and then he leaves work. You calculate the time he was
at worked, and pay him.
Of course in the real world it's not this easy. And one of the
first things to spot is that time is not necessarily created equally.
There are things like Normal time, Overtime, Weekend time and
so on.
In TNA 4 we call these Time Categories. They're the most basic
building block on which we'll build shifts. Currently TNA 4
allows you to create up to 25 different Time Categories.
Time Categories are also used as building blocks for Overtime
Authorisation and Running Totals. These two topics are discussed
in detail in other documents.
This document discusses creating and using basic time categories.
Overtime Authorisation
Running Totals
To create time categories go to the Configuration module,
to the Setup/ Shifts menu and select the Shift Time Categories
option. You will see a list of existing time categories. (Or you
may see an empty list.)
To change an existing category highlight the one you want to
change (by clicking on it) and then click on the Change
button. If you want to add a new one then click on the Add
button.
The form looks something like this;
The Code is a number from 1 to 25. It's normally a good
idea to start from 1 and count upwards. On most screens and reports
category 1 will be displayed on the left, and the highest category
on the right.
The Description should be a short description of the category.
Words like Excess and Normal, as well as abbreviations like OT1
(for Overtime 1) etc are common.
The colour is used later on when building the shifts so
that you can easily tell one category from another. You can change
the color by clicking on the ? button.
In the User module a Total time for the day is displayed.
Most categories have a positive effect on the total, however some
can have a neutral, or even negative effect on the total. If in
doubt then set this to +.
The Daily and Payroll time sheet reports are designed to print
all the time categories. However on some reports you may want
to suppress this category. If so click on the All Reports
check box. There are also some reports which are designated as
Overtime Only reports. If you wish to suppress this category on
Overtime reports then click on the box marked OverTime Report.
For example Normal time would probably have this option checked
on.
Your payroll extract may be set up to conditionally include time
categories, depending on which categories you want to export.
For each category that you want to export tick on the Include
in Payroll option. For items that are not going to the payroll
system (for example totals, or other informational categories)
tick this option off.
Some payrolls require that a specific name be used to identify
the category. If you are exporting the category to your payroll,
and if the name differs from the category Description, then fill
in the Payroll Name field with the name that the payroll
needs.
If you have the Lite level of TNA 4 then you will not see
the Requires Authorisation box, or the Running Totals tab. If
you have the Standard level, or higher, of TNA 4 then you will
see them. For more details on the Requires
Authorisation or Running Total
items, see the associated documents on those topics.
If you have version 3.18 or later then you'll also see an Advanced
option.
Picture
Normally these categories hold a Time value. For example 12:45.
However sometimes you want a category to hold some other special
value. Maybe bonus points, or money, or something like that.
This field allows you to set the picture, that will be used for
formatting the field.
For a full list of available pictures see the manual.
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