Required Level : Standard
Required Optional Module : Job Costing
Required Version : 3.18 or later
A natural desire of employers collecting clockings is the ability
to start costing those clockings, and hence hours. This process,
known as Job Costing, extends to more than just simply costing
jobs though.
The process of Job Costing can be broken down into a few separate
components. By dealing with the components separately, rather than
all together, it becomes easier to make sure that the results you
get are the results you wanted. These components are;
- Deciding what features you want to use.
- Configuration.
- Collecting Job Clockings.
- Processing Job Hours.
- Managing Jobs.
- Reporting the results.
I'll discuss each component in more detail below.
1. Decide what costings you want to use
As you probably know you are able to classify your employees in
different ways, i.e. Company, Branch, Department, Cost Centre, Category,
etc.
You can now also decide to cost your hours worked in these classifications, and we've added an
additional one called Job. Thus
you can break down hours worked (and ultimately money) into Companies,
Branches, Departments and so on.
This ability to assign the time to multiple classifications in
this way allows for a lot of flexibility. For example some Job
Costing systems allow for "sub jobs" or "tasks"
(welding, grinding, fitting etc). This is trivial to implement
using TNA 4 as you can simply assign one of your classifications
(for example Category) to be your Tasks.
2. Decide if you want to use Charge Rates
Calculating everything in Hours is not terribly useful from a costing,
or billing, point of view unless everyone in the company is working
at the same rates. Therefore we've got a feature called Charge Rates.
This allows you to enter the Cost, and Billing rates for employees.
(Actually you create a set of rates and then assign that to as many
employees as you like and you can create as many sets as you like.)
3. Decide if you need to use Quantities
In some situations it is useful to track the number of items
manufactured.
Configure the system in the following places;
- Configuration module, Setup menu, Features option.
Costing Classifications settings option (for Job Costing Classifications) and
Job Features tab for the other Job Costing Features, also
Standard option for Charge Rates (if you're using charge rates).
- User Module - Assign charge rates to employees (either via
the Update Employee screen, or via the Bulk Update Employee
screen)
- Configuration module Hardware option- decide which devices are Job Costing devices
and assign the necessary classifications to those devices.
Collecting and Processing are done automatically.
You can add additional clockings & hours when entering manual, or bulk, clockings and hours in
the User module and also specify the Job Costing allocations.
Jobs can be managed via the User module, Query or Edit menu, Jobs
option.
The Customer list can be managed via the User module, Query or
Edit menu, Customers option.
1.
Reports can be printed in the usual way. New reports specific
to job costing include;
- Job (Classification) Hours Summary Report
- Job (Classification) Money Summary Report
- Job Hours Report by Classification
- Job Money Report by Classification
- Cost (Hours) of Classification
- Cost (Money) of Classification
- Job Comparison Report
- Job Schedule Report
- Job Analysis Report (currently incomplete)
2.
Click on the Graph menu in the User module to see a list
of available graphs. Currently these include;
- Daily Hours graph (also graphs cost or billing money)
- Payroll Hours graph (also graphs cost or billing money)
All Graphs can be saved, or printed by right-clicking on the
graph.
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